It's time to register for the
2027 South Florida Kickoff! 

We're excited to announce that Kickoff will be held at the Seminole Hard Rock Hotel and Casino on Friday, January 8th.

Kickoff is an annual event in each region to celebrate our accomplishments, connect with partners, and prepare for the coming year. Take a moment to review the details below, then click "Register Now" to RSVP, or "Decline" if you are unable to attend. 

The deadline to register or decline is Friday, November 20th.

Hotel

Seminole Hard Rock Hotel

• We're excited to welcome you to Kickoff! Hotel accommodations will be provided for eligible attendees traveling to the event. Employees located in the Coral Gables, Doral, Fort Lauderdale Downtown, Plantation, Boca Raton, and Delray Beach offices are not eligible for hotel accommodations. Business Owners are eligible for hotel accommodations on Thursday evening regardless of office location.
  • If a hotel room has been arranged for you, keep an eye on your inbox for a confirmation email from info@cvent.com in December. In the meantime, sit back and relax. There's no need to book a room on your own. We’ve got it covered! 
• Check-In: Begins at 4:00 PM on Thursday, January 7. Please plan to arrive at or after this time.
• Check-Out: Please check out of your room prior to Kickoff. Luggage storage will not be available during the event, so all luggage and personal belongings must be placed in your vehicle before proceeding to the Seminole Ballroom.
• Parking: Complimentary self-parking is available at all the on-site parking garages. For the most convenient access to the event, attendees are encouraged to park in the Seminole Way Garage, which is the closest garage to the Seminole Ballroom. Please keep in mind that valet parking is not reimbursable.
• Billing: Your hotel room charge for Thursday night will be covered through our master account. To ensure proper billing, please do not make a reservation directly with the hotel.
• Incidentals: Upon check-in, the hotel will request a credit card for incidentals. Please provide your personal credit card, as this would cover non-business-related expenses for your room.
• Business Expenses: Any other business-related expenses should be paid separately using your corporate Navan VISA and expensed in accordance with Kimley-Horn policies.
• Alcohol: Alcohol should not be charged to your room or placed on a corporate Navan VISA. Alcohol is not a reimbursable expense.
• Accessibility: For questions regarding accessible rooms, common areas, or special services, please contact Bev Smith.
• Extending Your Stay? We’re happy you're making the most of your visit! If you choose to extend your stay beyond Friday morning, any additional room nights and related charges will be your responsibility and billed directly to your personal credit card.

Please contact Tammy Scarlott with any questions regarding hotels.

Travel Arrangements

To help us use our shared resources wisely, we ask that you carpool whenever possible. Please be efficient in your travel choices and coordinate with your colleagues.

For both personal vehicles and rental cars, three or more people will be required for reimbursement. 

Rental Cars

Please book the rental car through Navan. Your reservation will be held using the KH Virtual Travel Card in Navan, making the process easy. When you arrive to pick up your vehicle, just present your physical Navan card for payment.

Brightline

Please book your travel directly through Brightline using your Navan Corporate VISA. When submitting your expense report in Navan, code the expense to Meeting – Internal Regional Kickoff and upload your receipt for reimbursement.  

*To manage travel expenses, only "SMART" fares are eligible for reimbursement. Premium options will not be reimbursed.

Flights

Please book directly through Navan.

No action is needed for airfare expenses. Flights are charged directly to the KH Virtual Travel Card and will automatically flow through the expense system, so no additional coding or expense entry is required.

Parking

Seminole Way Garage

Complimentary self-parking is available in the Seminole Way Garage, the closest parking option to the Seminole Ballroom, where Kickoff registration and events will be held. After parking, follow the resort signage to the ballroom and refer to the parking map below for the most direct walking route.

Expenses

To view your expenses, select Expense from the dropdown menu on the left side of the Navan homepage. If any transactions require additional action, you'll find them under Tasks.

Please verify and code any Kickoff-related expenses to Meeting – Internal Regional Kickoff. For all other coding fields, simply select N/A or No.

Please contact Giulya Monte with any questions regarding expenses.

Questions

Questions? We're here to help!

To ensure you receive the most accurate information as quickly as possible, please contact the appropriate team member listed below based on your inquiry. You can also review the FAQs below for answers to commonly asked questions.

FAQs

• How do I charge my time for Kickoff on my timesheet? Use the administration/labor code: 000000010.0.007. 
• How do I charge my Kickoff expenses on my expense report? Use Meeting-Internal Regional Kickoff to code expenses.
• What is the dress code? Business casual; please see the answer below regarding professional photography. 
• Do I need to respond if I don't plan to attend? Yes. Please select "Decline" on the website home page. 
• Do I need to book my own hotel? No. We'll take care of your hotel accommodations for you. Eligible staff will receive their hotel confirmation once registration has been completed. If your plans change and you need to modify or cancel your registration, please reach out to Tammy Scarlott for assistance.
• Can I extend my hotel reservation? Once you receive your confirmation number in December, if you’d like to extend your stay at your own expense, please contact the hotel directly.
• I'm staying at the hotel on Thursday night. What time should I arrive at the hotel? Check in begins at 4:00 PM. Please plan to arrive at or after that time.
• Do I need to book my own flights? Yes. Book your flight through Navan. Airfare is charged to the KH Virtual Travel Card and processed automatically, so no additional expense coding is required.
• What time should I arrive on Friday? Plan to arrive by 7:00 AM to allow time to park and check in at the registration table. Breakfast will be available between 7:30 AM - 8:30 AM. The General Session will begin promptly at 9:00 AM.
• Where do I park on Friday? Please refer to the "Parking" section above.
• What do I do with my luggage after I check out Friday? Luggage storage will not be available during Kickoff. Please place all luggage and personal belongings in your vehicle after hotel check-out and before proceeding to the Seminole Ballroom. For those flying or taking Brightline, we will have a small, secure luggage storage room available behind the registration desk for your convenience.
• Will there be a lactation/wellness room available? Yes. A lactation/wellness room will be available. Please note your request on the registration form so we can ensure appropriate accommodations are made. If you have any questions, please contact Bev Smith.
• Will meals be provided? Yes. Breakfast and lunch will be provided on Friday at the Seminole Hard Rock Hotel & Casino. Eligible staff may be reimbursed for up to $33 for dinner on Thursday evening. 
  • Please note: If you are attending a team, office, or group dinner on Thursday evening, those expenses should not be charged to Kickoff. Any other dining expenses should be charged to the appropriate project, training, or approved business purpose and submitted in accordance with company expense guidelines.
  • Need help with expenses? We've got resources to help. Visit the Navan Expense FAQ on the Navan homepage in KHnet for answers to common questions. If you need additional assistance, please reach out to the Navan Service Desk.
• Will dietary restrictions be accommodated? Yes. Please specify dietary restrictions when completing the registration form.
• Should I submit an expense report for my hotel and parking (including valet)? No. Hotel accommodations will be billed directly to Kimley-Horn and should not be individually expensed. Valet parking is not a reimbursable expense.
• Will I be reimbursed for mileage if I choose to drive my personal vehicle? Yes, you can be reimbursed for mileage on personal vehicles used for carpooling. Refer to the Travel Arrangements section for further details.
• What if I have a site visit or client meeting that prohibits me from carpooling with a rental car? Generally, only the cost of rental cars used for carpooling directly to and from Kickoff will be accepted; however, please send details of your specific situation to Sharda Dunne for further discussion. 
• Will a professional photographer be available for headshots? Professional photography sessions are set for Friday, January 8. If you reserved a time slot, please arrive promptly so we can keep everyone on schedule.
  • When selecting your attire, please keep in mind that photos will be taken against a white background. While Kickoff attire is business casual, we encourage you to dress professionally for your headshot. For questions, please contact Jessica Hechinger.
• Are interns invited to attend Kickoff? Interns must be actively employed and regularly scheduled to work on the day of Kickoff in order to attend. Interns who are interested in attending should fill out the survey sent by the College Recruiting team prior to registering for Kickoff and must register prior to January 1st, 2027.
• Are co-ops currently working invited to attend Kickoff? Yes, co-ops are typically scheduled to work full-time while on rotation, so we expect them to attend Kickoff.
• Are students who have accepted offers to join Kimley-Horn in the coming year invited to attend Kickoff? Interns must be actively employed on the day of Kickoff in order to attend and will receive their invitation at a later date when their Spring semester schedule is finalized. All interns should hold off on registering for Kickoff until invited. If you have any questions, please contact Catherine Crocker.

Countdown to the 2027 South Florida Kickoff!